Run Your Study Abroad Consultancy From One Simple System
Track every student from the first enquiry to their visa. Manage leads, IELTS and PTE classes, offer letters, documents, and commission payments — all in one place.
One Dashboard for All Your Student Work
From First Enquiry to Visa in Hand
Five stages, one system — watch a student travel the whole pipeline without a single spreadsheet.
Every enquiry lands in one pipeline
Meta Ads, walk-ins, forms and sub-agent referrals flow into a single queue and auto-assign to the right counselor.
The vault checks files before the embassy does
SOPs, transcripts, bank statements and scorecards are scanned against GTE rules the moment they are uploaded.
Applications out, offers back — fast
Send tracked applications to 1,200+ partner universities across AU, CA, UK and US and watch statuses update live.
Visa prep with zero surprises
Country checklists, funds calculators and mock interviews keep every filing embassy-ready the first time.
Every payout reconciled to the rupee
Branch, sub-agent and university commissions settle automatically with invoices and a full audit trail.
Made for Study Abroad Agencies
Most CRMs don’t understand GTE checks, IELTS scores, sub-agent commissions, or embassy deadlines. UniTrack is built for the way education consultancies actually work.
Lead & Walk-in CRM
Collect every student enquiry from Meta Ads, Google Forms, study expos, and office walk-ins. The system assigns each new lead to the right counselor straight away.
Document Vault & Pre-Screening
Keep SOPs, transcripts, IELTS scorecards, relationship certificates, and bank statements in one secure place. Built-in checks scan each file and point out possible embassy issues early.
University Application Pipeline
Send applications to 1,200+ universities and colleges in Australia (CRICOS), the UK (UCAS/Direct), Canada (DLI), and the US (SEVP), and follow each one's live status.
Branch & Sub-Agent Commissions
Handle revenue splits across branches, affiliate referrals, and sub-agent commissions. Get automatic settlement invoices and clear payout records.
Test Prep & Class Management
Plan IELTS, PTE, and TOEFL batches, track student attendance, grade mock tests, and upload scorecards. Turn top scorers into admission candidates automatically.
WhatsApp Portal for Students & Parents
Keep students and parents updated at every step: offer received, GTE cleared, tuition paid, and visa submitted — through official WhatsApp messages.
Leads, People and Money — All in One Place
Alongside student work, UniTrack also runs your business: your sales leads, your team’s attendance and payroll, and every payment and expense in your books.
Leads Management
Bring enquiries from Meta Ads, walk-ins, website forms, and sub-agents into one list. Score, assign, and follow up on every lead with reminders, stage tracking, and conversion reports.
HR & Payroll
Run your whole team in one place: staff records, departments and roles, contracts, leave balances, and salary details, with a full history of every change.
Attendance
Staff check in and out with biometric, kiosk, or mobile. Get daily timesheets, late and early flags, shift rosters, and monthly attendance sheets — no paper registers.
Payslips
Create payslips automatically from attendance and salary rules. Handle allowances, deductions, tax, and PF, then share secure digital payslips staff can download anytime.
Payments & Expenses
Track every rupee in and out: consultancy fees, commissions, vendor bills, office expenses, and refunds. Categorised ledgers and reports that match your bank statement.
Set Up for Every Major Destination
Each country comes ready with embassy checklists, money and funds calculators, and visa rules already set up.
Explore Universitiesarrow_forward
“UniTrack cut our visa filing time from 14 days down to 48 hours. Our counselors stopped juggling Excel sheets, nothing gets lost, and our university commission payouts are accurate to the rupee.”
Plans that Grow With You
No hidden fees and no commission per student. Change your plan any time as you grow.
Starter Agency
Great for new agencies handling their first intakes.
- check_circleUp to 5 Users
- check_circleSecure Document Vault (75GB — 15GB/user)
- check_circleExtra Users at ₹699/user/month
- check_circleEmail Support
- check_circleApplication Tracking
Growth Agency
Our most popular plan for growing consultancies with several branches.
- check_circleUp to 10 Users
- check_circleSecure Document Vault (200GB — 20GB/user)
- check_circleExtra Users at ₹799/user/month
- check_circleEmail + SMS Credit
- check_circleApplication Sharing
- check_circlePriority Support
- check_circleAdvanced Reports
- check_circleChange History (Audit Trail)
- check_circleHR Management
Enterprise Network
More power for large multi-branch agencies and global networks.
- check_circleEverything in Starter and Growth
- check_circleWhite Label Branding & Custom Domain
- check_circleUp to 15 Users
- check_circleSecure Document Vault (375GB — 25GB/user)
- check_circleExtra Users at ₹899/user/month
- check_circleFull HR Management
- check_circleAPI Access
Common Questions
Can I cancel my subscription any time?expand_more
Yes. You can cancel or change your plan any time from your dashboard settings — no questions asked.
Is there a limit on file storage?expand_more
It depends on your plan. Starter gives you 75GB, Growth 200GB, and Enterprise 375GB of secure document storage.
Can you move our data from our current software?expand_more
Yes. Our team moves your data for free on the Growth and Enterprise plans.
Which destinations do you support?expand_more
You can recruit for 120+ study destinations, with special workflows for European countries like Italy, Austria, Germany, and Malta.
Ready to Simplify Your Consultancy?
Book a walkthrough at our Kathmandu office, or get a free trial account with sample student profiles in under 60 minutes.